Occupancy Planner

Job Locations US-TX-Richardson
Position Type
Bachelor's Degree

BE Innovative. BE RealPage.

RealPage Outperforms! We are a leading global provider of software and data analytics to the real estate industry. Clients use our platform to improve operating performance and increase capital returns. We are a run fast, have fun and reap rewards type of environment. RealPage offers an engaging work culture that fosters personal and career growth for our employees. We continually reinvent and evolve to meet the needs of the customers we serve through technology and vision. You can feel it in the work we do and the clients that benefit. Our unique company philosophy fosters innovation, excellence and collaboration.


This is a role supporting the RealPage global portfolio and the purpose of this position is to deliver and/or support planning, scheduling, coordination of facilities moves, special projects and events. Assists in maintenance of furniture inventories, space planning, and related records / files.


This position will be assisting with the development of migration plans and sequencing of group-level and individual moves as well as facilitate and/or resolve planning issues identified in customer planning meetings. The position will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space. In addition, this role will recommend, educate, and enforce space policies/guidelines, procedures and protocols and notify the client of customer requested exceptions.


Being familiar with space utilization methods and presenting utilization data to drive productive spaces is required. There may be the opportunities to support the creation of 1-3 year strategic occupancy location plan(s) which align with strategic portfolio plan(s) outlining business adjacencies, supply and demand, utilization ratios and workstyles.


  • Ensure accurate reporting of information of global occupancy data.
  • Coordinates global occupancy reporting with domestic and international contacts.
  • Foster critical relationships between various individuals and organizations communication channels will exist with:
    • Corporate Real Estate to review and resolve planning forecast requirements, concerns and issues;
    • Business Unit and/or Site leadership to collect headcount forecasts and resolve headcount forecast discrepancies between leadership's numbers and those collected at the group level;
    • Business Unit Leads to gather top-down headcount and growth projections; Project management to ensure alignment of client and project expectations and provide SME support to implementation of projects as necessary;
    • Move coordination and facility management teams to review requested move document(s), develop migration plans and conduct facility audits;
    • Other members of the Workplace Planning team to ensure cross campus/enterprise portfolio strategy plans are developed and aligned.
  • Reviews and evaluates incoming requests for moves within service level agreement timelines.
  • Assists in the development, modification and support of new furniture purchasing contracts.
  • Obtains quotes for rentals, parts, labor and installation costs for work orders, Manages the furniture portfolio and maintains inventory through monthly reports and tracking.
  • Identifies existing furniture solutions currently in place and develops standard operating procedures for all furniture activity.
  • Provides customer interface to validate office vacancies, floor plans and proper occupancy information.
  • Participates in facility project meetings.
  • Assists management staff in analysis and developing furniture budgets and solutions.
  • Coordinates strategic planning for moves, adds, and/or changes.
  • Delivers budgetary forecasting.
  • Assists in development of e-business opportunities to decrease costs and add efficiencies to procurement processes.
  • May coordinate audio-visual and telephone equipment for conference room and event set up within the assigned facility.
  • May create, modify and maintain AutoCAD drawings to provide accurate floor plans and occupancy information.
  • Perform additional job duties as requested.


  • Bachelor’s degree or equivalent work experience in service management with management/technical emphasis
  • 5 - 7 years industry experience required in the hospitality and corporate environments
  • Proficient in CAD/CAFM
  • Strong organizational and management skills
  • Strong interpersonal and supervisory skills
  • Experience in matrix management organization desirable
  • Strong presentation skills
  • Computer proficiency


  • Self-starter
  • Collaborative, willing to roll up sleeves, able to think and work effectively with all levels of people within the company
  • Excellent interpersonal skills with demonstrated ability to communicate effectively both written and orally
  • Exceptional customer service and troubleshooting skills
  • Strong attention to detail and organization skills
  • Strong verbal and written communication skills
  • Demonstrates critical thinking and analytical skills
  • Required knowledge in MS Word PowerPoint and Excel
  • Preferred knowledge of Access and SharePoint
  • Ability to thrive in a fast pace, constantly changing work environment
  • Ability to manage multiple tasks simultaneously
  • Ability to work independently and update management on progress
  • Ability to build relationships within and across different lines of business throughout the organization



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